BCLA Minutes

Board Meeting Minutes - April 18, 2015

	Posted on April 20, 2015
	Big Cormorant Lake Association Board Meeting Saturday 4/18/15 at Cormorant Pub In attendance: Rhonda Wilson, Steve Bush, Lyle Hanson, Jeff Strand, Randy Christianson, Jim Colbert, Jenni Barr, Ramona Borke, Aaron Stenerson, Tom Riedman, Merle Zimmerman and Carol Anhorn. Absent: Brant Wilson, Sam Blattenbauer& Reuben Tschritterer Meeting was called to order at 9:05AM by President Jim Colbert. Waived reading of the February 2015 minutes. Randy Christianson gave an update on the financials complimenting Jenni Barr for getting the newsletter out early. We have gotten a good response with about half of the members paying already. This will allow us to check people in at the annual meeting more efficiently. Lyle moved to approve treasurer’s report, Aaron seconded and it was unanimously approved. Rhonda has gotten a quote from our website developer to update the site. The site is quite outdated and it would cost between $600-$850 to update plus another $150 to carry over all the previous data to the new design. Carol made a motion to approve up to $1000 for the update. Seconded by Steve and unanimously approved. Merle will check into who has the water level reports so we can get those posted on the website. Official ice off date was 4/16/15. COLA – Jim &Jenni gave report from COLA meeting that they have $21,000 allocated for Big Cormorant this year and will be working on system to apply and distribute funds. Jim will stay on top of this. Fisheries – Steve said nothing new to report. Spring Fling – Sam was absent, but Saturday June 20th is the date for Spring Fling. Board needs to be there at 7:00 to set up for early arrivals and 8AM start. Boat Parade – Aaron will be leading the parade with new pontoon from North Access. Donna will work with Aaron on a new banner for the parade which will include website and Facebook promotion. Membership Database – Donna has done an amazing job getting the database fixed with the sequencing and preferred mailing addresses. Forum Printing works well with the database and saves us money on printing and postage. Foundation is also using for mailings. Jenni will work with Beach Captains to have them put the updates on the original spread sheet and turn in completed so Donna can do updates. Beach Captains – Jenni presented a new Welcome Packet which will be used by Beach Captains to give to new property owners and non-members. It outlines WHY they should belong to BCLA plus additional information about the lake. Great tool and wonderful design! Randy moved to allocate up to $200 to print 150-200 folders with inserts. Seconded by Carol and unanimously passed. Jenni will set up “stuffing party” and invite board members to help – Randy will provide beverages. Planning & Zoning – Lyle said string line plus 20’ is still being fought with variances granted. Water Testing – Merle said testing would start in May for 5 months. Clothing sales – Rhonda and Carol met with S&S Specialties to order clothing. We stayed under budget this year with $1300 in children’s Tshirts and Hooded sweatshirts plus some new women’s jackets. We only ordered 1 in each size and varied the colors so we could do special orders and not carry a lot of inventory. There are still some men’s jackets and a few women’s styles from last year. Whatever doesn’t sell prior to the meeting of the odd styles will be given away as door prizes at Spring Fling. Rhonda will have inventory information and get some volunteers to help with sales at Spring Fling. BCLA Foundation – Lyle reported donations continue to come in. Old Business: Buoys – Sheriff will no longer be placing buoys on any lakes so we are on our own. An attorney advised the organization that BCLA would not take on any liability by hiring Butch to place buoys as in the past. This is a service for our members and we will continue to hire Butch as approved in the original budget. Jim will check with Sam about getting this scheduled so buoys are out before the fishing opener weekend. New Business – Jim expressed concern that Brant Wilson and Reuben Tschritterer have not been attending board meetings. Jim will follow up to determine if they would like to be replaced. If they do, we will get nominations and present new member nominees at Spring Fling. Here are the current board members by expiration of their terms: Expire 2015: Randy, Jim, Rhonda, Ramona & Carol – All agreed to serve another 3 year term so these will be the slate to vote on for Spring Fling this year. If Reuben & Brant want to resign, we will add 2 more. Expire 2016: Jenni, Merle, Lyle & Sam Expire 2017: Steve, Brant, Reuben, Jeff, Aaron & Tom Next meeting will be Saturday, June 20th following Spring Fling Motion to adjourn by Lyle, seconded by Tom – unanimously approved.

Board Meeting Minutes - April 18, 2015

Posted on April 20, 2015

Big Cormorant Lake Association Board Meeting Saturday 4/18/15 at Cormorant Pub

In attendance: Rhonda Wilson, Steve Bush, Lyle Hanson, Jeff Strand, Randy Christianson, Jim Colbert, Jenni Barr, Ramona Borke, Aaron Stenerson, Tom Riedman, Merle Zimmerman and Carol Anhorn.

Absent: Brant Wilson, Sam Blattenbauer& Reuben Tschritterer

Meeting was called to order at 9:05AM by President Jim Colbert.

Waived reading of the February 2015 minutes.

Randy Christianson gave an update on the financials complimenting Jenni Barr for getting the newsletter out early. We have gotten a good response with about half of the members paying already. This will allow us to check people in at the annual meeting more efficiently. Lyle moved to approve treasurer’s report, Aaron seconded and it was unanimously approved.

Rhonda has gotten a quote from our website developer to update the site. The site is quite outdated and it would cost between $600-$850 to update plus another $150 to carry over all the previous data to the new design. Carol made a motion to approve up to $1000 for the update. Seconded by Steve and unanimously approved. Merle will check into who has the water level reports so we can get those posted on the website. Official ice off date was 4/16/15.

COLA – Jim &Jenni gave report from COLA meeting that they have $21,000 allocated for Big Cormorant this year and will be working on system to apply and distribute funds. Jim will stay on top of this.

Fisheries – Steve said nothing new to report.

Spring Fling – Sam was absent, but Saturday June 20th is the date for Spring Fling. Board needs to be there at 7:00 to set up for early arrivals and 8AM start.

Boat Parade – Aaron will be leading the parade with new pontoon from North Access. Donna will work with Aaron on a new banner for the parade which will include website and Facebook promotion.

Membership Database – Donna has done an amazing job getting the database fixed with the sequencing and preferred mailing addresses. Forum Printing works well with the database and saves us money on printing and postage. Foundation is also using for mailings. Jenni will work with Beach Captains to have them put the updates on the original spread sheet and turn in completed so Donna can do updates.

Beach Captains – Jenni presented a new Welcome Packet which will be used by Beach Captains to give to new property owners and non-members. It outlines WHY they should belong to BCLA plus additional information about the lake. Great tool and wonderful design! Randy moved to allocate up to $200 to print 150-200 folders with inserts. Seconded by Carol and unanimously passed. Jenni will set up “stuffing party” and invite board members to help – Randy will provide beverages.

Planning & Zoning – Lyle said string line plus 20’ is still being fought with variances granted.

Water Testing – Merle said testing would start in May for 5 months.

Clothing sales – Rhonda and Carol met with S&S Specialties to order clothing. We stayed under budget this year with $1300 in children’s Tshirts and Hooded sweatshirts plus some new women’s jackets. We only ordered 1 in each size and varied the colors so we could do special orders and not carry a lot of inventory. There are still some men’s jackets and a few women’s styles from last year. Whatever doesn’t sell prior to the meeting of the odd styles will be given away as door prizes at Spring Fling. Rhonda will have inventory information and get some volunteers to help with sales at Spring Fling.

BCLA Foundation – Lyle reported donations continue to come in.

Old Business: Buoys – Sheriff will no longer be placing buoys on any lakes so we are on our own. An attorney advised the organization that BCLA would not take on any liability by hiring Butch to place buoys as in the past. This is a service for our members and we will continue to hire Butch as approved in the original budget. Jim will check with Sam about getting this scheduled so buoys are out before the fishing opener weekend.

New Business – Jim expressed concern that Brant Wilson and Reuben Tschritterer have not been attending board meetings. Jim will follow up to determine if they would like to be replaced. If they do, we will get nominations and present new member nominees at Spring Fling. Here are the current board members by expiration of their terms:

Expire 2015: Randy, Jim, Rhonda, Ramona & Carol – All agreed to serve another 3 year term so these will be the slate to vote on for Spring Fling this year. If Reuben & Brant want to resign, we will add 2 more.

Expire 2016: Jenni, Merle, Lyle & Sam

Expire 2017: Steve, Brant, Reuben, Jeff, Aaron & Tom

Next meeting will be Saturday, June 20th following Spring Fling

Motion to adjourn by Lyle, seconded by Tom – unanimously approved.